Online System Update

Yara Elborolosy (CE ‘14)

As September draws to a close, the new online system that was purchased for the school, Ellucian’s (Datatel’s) data system Colleague, will (ideally) be ready for students to log in to as soon as this week, according to Dean Lipton. The students and staff will go through Web Advisor in order to use the system. At the moment, there is a fair amount of faculty that are already logging on. Once you log on, you are taken to a main screen where you indicate whether you are a student, faculty, advisor, etc. This takes you to another page where you will be able to see your transcript, progression towards graduation, financial aid package, and just about everything else you need.

This system will replace SAIS, which explains why recent attempts to log into SAIS haven’t worked. Faculty will have access to their class roster and will be able to find contact information for their students if needed. Students haven’t been able to log into the new system yet because IT has to ensure that every student has a working Cooper e-mail. Each student will be assigned an ID number and temporary password associated with their Colleague account. All of the old information is being transferred into the system and has to be double checked to insure there is nothing missing or inaccurate.

Colleague will have all of the offices collecting data from one source, eliminating any disconnect between offices. Every office will also have the ability to edit this one source of data, which may or may not be a good thing. While this ability to edit data may encourage more communication between various offices, it may also muddle identifying who makes edits to certain data.

There are still some details being hammered out, such as how advisement will be taken care. It could involve a student making a schedule they are interested in and sending it to their advisor, who would then offer the student their opinions and suggestions.

Everyone involved in working on the system has been working very hard to make it the best it can be and hope to have all students registered online by November, which at this point seems realistic. Colleague will be constantly updated s the school year goes on, and according to Dean Lipton will be good for Cooper.

Anyone who tried to pick up their financial aid check on Wednesday went through the wonderful process of being told they weren’t ready and to come back the next day, three times. On Friday, not only were financial aid checks not being able to print but almost no check could be printed.

In order to compensate, they did offer emergency loan checks but only for dire emergencies. Datatel, the new system that we are switching to, did manage to find the problem but are still in the process of fixing it. If you attempted to log on to sais, you were pleasantly surprised with the following page:

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